| Image Numbering & Barcodes
 Image
ID
numbers
Agave SPS utilizes image ID
number templates that consist of
an
alpha-numeric prefix
coupled with a logical sequential number and optionally, a two digit
extension to
indicate
dupes. The prefix serves as a location or subject code and enables like
subjects to be sorted as a group in the Fotofile database for easy
browsing
and very fast searches. A prefix can contain up to 7 characters.
Creating a prefix
A prefix is a short descriptive
code used designate a specific location or
subject. For
example, if you need to create a prefix for Yosemite National Park, CA and you have selected an ID number
template utilizing a 4 character prefix code, you might use CAYO ( CAlifornia+ YOsemite). For landscapes, it is
good practice to place the container area first in the prefix which is
this case
would be
California or CA.
 Prefix
Management
For easy reference, each code is linked to a descriptive phrase and
stored in a separate and readily accessable database.
Advantages of using prefix
based numbers
When using prefixes, organized
filing becomes a trivial matter.
Simply
separate your subject/location categories using file dividers labeled
with
the prefix. If shooting digital, you would create the folders on
your external hard disk. This method ensures that subjects are
grouped together for
easy access. If shooting film, the use of prefixes also makes slot
numbering practical
matter.
Since Agave's alpha-numeric
numbering system is prefix based and
auto increment, it is highly unlikely that you will ever run out of
numbers. As an example: Using
a
subject/location code coupled with a 5 character sequential number
portion, provides 99,999
images per subject/location code.
Even a 20 slot per page numbering arrangement would provide 20,000
images per category.
Digital Image Numbering
We suggest using the
system generated slide number as the graphic file name. A typical
digital based style might be as simple as ABCD-1234. With regard to the
above prefix example, your Yosemite graphics might be named CAYO-0022.tif, CAYO-0022.jpg and CAYO-0022.cr2.
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